Browsing Tag

janitorial services

bookcase-chair-computer-contemporary-263209
Business Tips, Cleaning Tips,

7 Quick Tips to Clean Your Office Today

It’ll only take a few minutes each day to get a clean work space.

BY 

clean office

I am a working mom, and let me tell you, from cleaning the kitchen to clearing a path in the playroom, working mothers are always organizing something. However, our offices are our private spaces. Here, we can become relaxed and disorganized. It’s a space that won’t end up with a trail of goldfish crackers on the rug or small toys stuck under the seat cushions. You need a clean office.

So why keep it clean? Your career is impacted by clutter! And decluttering it isn’t as hard as you think it is. Purge and clean your office in small steps over five days so it doesn’t feel overwhelming. Here’s how to do it.

Purge, Sort, and Clear Your Space

Grab a trash barrel and recycling bin and start purging. This is the best part! The goal is to purge yourself of this mess to make room for many good things to come. Place things that need to be kept in a box or a corner of your office. Be mindful if the paperwork in the recycle bin needs to be shredded or not.

To help keep things organize minimize personal effects in your office because they are something you need to keep clean, too.

At the end, your desk or work area should be clear. Do a quick wipe and dust and then get back into your work. You’ll be on your way to a clean office.

Find a Home for Everything

At your next scheduled time to clean your office, you need to find a home for all of your stuff to have a clean office.

To avoid future clutter everything in your office needs to have a home. After you use an item there is this great spot that you will look forward to putting it away. Clutter happens when things do not have a home. The best time to find a home for things is when your space is ​clear and bare. You’ll have a great eye for what your space is capable of holding.

Develop a Filing System

Now it’s time to tackle that pile of paperwork you put in that box in the corner.

If your filing system consists of tossing memos or mail in a pile on your desk, you need to organize your office. Start by picking up folders from the supply cabinet. Organize them by subject matter, date or document type in a file cabinet. Every time a piece of paper comes across your desk, either throw it out or file it. Force yourself to get up from your desk or open your drawer and file every paper in its proper place.

Clean Out Your Collection of Business Cards 

Did you find a slew of business cards when you cleared your workspace or papers with phone numbers scribbled on them? Grab your phone and search for a new app. There are many apps out there that can scan a business card and transfer the information to your smartphone, such as Evernote or ScanBizCards.

Set aside some time, depending on how many cards you need to scan, to be sure all data is safely transferred before recycling your cards. Going forward every time you get a new contact or business card, scan it.

Organize the Documents in Your Computer

You need to be able to find information for your boss or client in a timely fashion. Organization of computer files is as important as paper files.

Whether you work on spreadsheets, in Microsoft Word or on other programs, organize computer documents according to date, subject or category. Before you start moving documents write out an organizational hierarchy that would work for your paperwork that would make your work life easier. Then start moving documents as you go.

After you go through your documents don’t let it go to waste. Be sure to backup files on an external hard or flash drive to avoid losing work if your computer system crashes.

Update Paperwork Regularly

When your file cabinet drawer is so stuffed you can’t close it, it’s time to reduce your paper clutter by discarding outdated documents. Schedule a specific time each week to take stock of your paperwork. Avoid tossing entire files. Instead, only get rid of outdated material, such as files for clients who haven’t used your services in two years. Condense larger files, and keep only the most necessary up-to-date items.

Organize Your Office Weekly

A cluttered office is a path to an inefficient work life. Reserve 15 minutes after lunch to organize things. File necessary paperwork, scan business cards, organize computer files and spreadsheets, and put items back in their home.

Once you have de-cluttered your personal space at work you’re going to feel incredibly energized. You’ll feel lighter and this positive energy will pass on to others. Avoid reverting back to your old style by making weekly clean-ups a habit. Your office will start to be so organized that those 15 minutes you have a schedule to clean up you can use to do yoga or meditate to help clean up your mind! See? Good things happen when you purge and clean.​

(Originally posted on The Balance Careers)

Male Janitor Cleaning Computer In Office
Blog,

What Is The Right Amount Of Commercial Cleaning For Your Office?

How often should your company office be cleaned professionally?

Keeping a clean office is good for your employees’ productivity, looks great to your clients and is a good practice for your company overall.  How often it should be cleaned is a good question, especially if you are thinking about bringing on a commercial cleaning service.

Our experts have put together 3 main factors that will determine how often your company office should be cleaned.

 

  1. The Size Of Your Building

The bigger the building the more frequent the cleanings should be and vice-versa. The square footage of your company building will be the biggest impact on cleaning frequency and is the first thing to mention when contacting a cleaning service for a quote. With a large building, since there will be more surface area to cover, it would likely need a cleaning schedule that occurs more than one time a week in order to ensure the entire building is serviced.  The team of cleaners will also more than likely be bigger.

  1. The Nature of Your Business or Service

Some businesses or services create more mess than others. A law firm versus a children’s school, for example, would need less cleaning. The children’s school would need a daily custodial service to ensure it is in a sanitary condition by the next morning where as the law firm might need a bi-weekly or weekly service depending on the size.  Also, businesses that require highly sanitized conditions, like a food production company, where cross-contamination can result in serious consequences for consumers, would need to have the highest frequency of cleaning services.

 

  1. Employee Traffic and Use

Do your employees use the break room or their desks for lunch or do they leave the building? Are the hours longer where employees may also eat their dinner in their office and are clients entertained with food at your office space? The use of food services in an office area will result in the need for more frequent cleaning as spills, crumbs and sticky fingers will all result in a grimy workspace much faster not to mention, the growth bacteria from food sources will also be higher.

In addition to food, if you have a lot of employees that results in high foot traffic, like some manufacturing companies, then the need for cleaning may be greater. High foot traffic will bring in outside contamination, dust, dirt, mud, and allergens will be much common if there is a higher volume of people coming and going.

 

These three factors should be taken into account before contacting a cleaning service. Once the size and use of your building are established,  the team of professionals will have a better understanding of your office space and will be able to suggest a schedule that fits your needs. How often your building should be cleaned will be based on the experience of the cleaning service and the needs of your business.

For more information contact BearCom services today and let us help you with your cleaning schedule.

Flexible Commercial Cleaning
Blog,

Choose A Commercial Cleaner That Can Be Flexible

One size doesn’t fit all when it comes to cleaning services

Did you know that you don’t need to have a contract to enjoy the benefits of a professional cleaning service? It’s true. Not everyone offers it, but BearCom Commercial Cleaning Services does. We know that one size does not fit all, and sometimes you just want a little help but want to be flexible and not locked into a contract. A one-time cleaning service from a first-rate Utah janitorial company is perfect for this.

 

Wondering if you need a one-time cleaning? Consider these cleaning situations;

 

Spring Cleaning

A big spring clean in the perfect time to take advantage of a one time cleaning from a professional cleaning service. Your office staff may be really good at cleaning up after themselves, throwing away their own trash, washing out the microwave and coffee pot themselves, but after a long winter a deep clean is often that is above your employees daily cleaning duties.

 

Deep Cleans

Similarly, even with a good staff that cleans up after themselves, all your nooks and crannies are still going to need cleaning from time to time. Employees may be responsible for cleaning their own keyboards and computer screens and keeping dust and crumbs to a minimum at their desks or cubicles, but a thorough wipe-down and a vacuuming in all the corners is necessary every so often to keep contaminants and the health hazards they can impose to a minimum.

 

Big Jobs

If you already have a cleaning crew, you’re a step ahead of the game. Normally when a business has its own cleaning crew, it uses them for any special big cleaning jobs that need doing. But many offices don’t use a crew or established business, they instead opt for one or two people they know and trust to do the job. This can work out well for all parties, but when you need a thorough top-to-bottom cleaning, your floors stripped and waxed, your carpets cleaned, your windows washed, or a host of other potentially big jobs, you need a crew with professional experience — and insurance. Cleaning personnel can’t do much harm dusting, emptying trash cans and loading the dishwasher, but some jobs have more potential for liability. If carpets or floors are damaged, you could be looking at a big expense if you have hired an uninsured individual to do the work. Hire a commercial floor cleaning company to do the work.

 

Cleaning for Company

Every so often, the big boss comes into town to see how the little folks are doing. This is the time you want everything to look nice. But you and your employees don’t have time to do the work yourselves — after all, you’re working! And corporate headquarters expects profits, so using your employees’ valuable time to get those stains out of the sink with a green scrubby might not be the best managerial choice to make. When you need to impress a visitor, get a one-time cleaning.

BearCom of Salt Lake City provides thorough commercial cleaning services on a one-time or ongoing basis. If you need a one-time helping hand getting your office sparkling clean and in tip-top shape, call BearCom Services. your trusted Utah janitorial company.

School Services
Blog, Uncategorized,

Back to School: The Importance of Washing Hands to Avoid Spreading Germs

Back To School Season Means Back To Flu Season

With children up and down the country returning to school for fall semester, it is a timely reminder of the dangers of unhygienic practices and unsanitary bathrooms in schools. Due to the constant close contact of youngsters with developing immune systems, disease often spreads much quicker than in an adult office setting.

 

Children often touch the same items such as doorknobs, tables, chairs, food trays, and computer keyboards throughout the day. With bacteria and viruses such as the Flu able to survive on surfaces for up to 72 hours, excellent hygiene is of critical priority in schools.  Where the impact of poor hygiene is felt most is in school restrooms. Children do not always display the best hygiene habits when still in the early development stages of their lives. They often do not wash their hands properly with soap, and in some cases do not wash their hands at all.

 

Compounding this issue is the fact that children often put something in their mouths far more often than adults. Children aged from two to five put something in their mouth an average of 42 times per hour. Doing so with poorly or unwashed hands is a recipe for spreading contagious disease.

 

Why Schools Often Suffer from Infectious Virus Outbreaks

 

First and foremost, education is required to teach the basics of washing hands properly to children, including the effective use of anti-bacterial soap. Sadly, sometimes no basic cleanliness education is provided at all, which leads to children developing poor hygiene habits and the inevitable outbreaks of viruses and bugs.   

 

Secondly, the methods which are being utilized to clean the school bathrooms are not of a high enough standard. Often school janitors will have one set of cleaning rags, one mop and bucket and will use the same water across the school’s different rooms. This will lead to cross-contamination since germs from the restrooms will migrate to the classrooms and dining rooms. Cleaning products bought in bulk by schools are often general in nature. This means the same generic disinfectants that are used to mop classroom floors are used in bathrooms. Bathrooms require a much high grade of disinfectant as it is the room that contains the most germs.

 

Finally, schools don’t have the resources to be able to invest in state-of-the-art cleaning technologies such as the highest standard of vacuum hoovers or steam cleaning machines which eradicates the need to touch surfaces altogether.

 

Why You Need an Outside Janitorial Contractor

 

Given the dangers set out above, particularly in a school setting, it is wise to hire a professional company to undertake the cleaning of school bathrooms. They are able to combine modern cleaning technology with the correct procedures, greatly reducing the infection risk to school staff and pupils.

 

Here at Bearcom Building Services we know what it takes to correctly clean school bathrooms. We use hospital-grade disinfectants to wipe out any surface germs, we employ color-coded microfiber towels to ensure we do not cross-contaminate germs across your school, and utilize flat mops with self-dispensing buckets, meaning we never reuse dirty water. We also provide use modern equipment, from the latest backpack vacuums (which can remove 99.7% of all particles) to the latest in steam cleaning technology for your bathroom services.

 

What is more, schools may end up saving money by not having to invest continually in cleaning products, technology, and staff overheads. With just one flat fee per clean, schools can rest assured they have the safety of the children and staff covered and reinvest their savings on other crucial aspects of the budget.

 

So when you are ready, give us a call today for a free no-obligation quotation!